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Presentations
There are no presentations scheduled. The business meeting will begin at 7:30 p.m.
Meeting Paused
Meeting Resumed
Call to Order
Roll call (7 Present, 0 Absent, 0 Excused)
A. Invocation
The invocation was rendered by Bishop Shelton Parker, St. James Miracle Temple.
B. Pledge of Allegiance to the Flag of the United States of America
The Pledge of Allegiance to the Flag of the United States of America was led by members of Boy Scout Troop 27 of Grace United Methodist Church.
C. Public Hearings
1. Resolution Adopting the Newport News Citywide Bus Shelter Plan
A RESOLUTION TO ADOPT THE CITYWIDE BUS SHELTER PLAN FOR THE CITY OF NEWPORT NEWS, VIRGINIA. This resolution adopted the Citywide Bus Shelter Plan as an element of the Framework for the Future. The Citywide Bus Shelter Plan, as recommended by the Framework for the Future, began after the Transportation Planning Organization (TPO) approved the reallocation of a Congestion Mitigation and Air Quality (CMAQ) federal grant from the Newport News “Jump Over Jeff” Project, to the Citywide Bus Shelter Program. The Planning Department and HRT staff prepared the Citywide Bus Shelter Plan which recommended using the reallocated monies to purchase modern bus shelters, of a standard design, for locations receiving a high number of passenger boardings. The reallocation provided $235,837 in existing federal funds. No local funds were required. The City Manager recommended approval.
Motion to closure of the public hearing 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan Moved by Whitaker, seconded by Vick.
Vote to closure of the public hearing 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan (Approved)
Motion to adoption of the resolution 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan Moved by Bateman, seconded by Whitaker.
Vote to adoption of the resolution 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan (Approved)
2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO MAKE OFFERS TO PURCHASE CERTAIN REAL PROPERTY HEREINAFTER MORE PARTICULARLY DESCRIBED, SITUATE, LYING AND BEING IN THE CITY OF NEWPORT NEWS, VIRGINIA, FOR THE RICHNECK ROAD IMPROVEMENTS PROJECT, PHASE II, TO PROVIDE FUNDS FOR THESE PURPOSES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND THE CITY ClERK TO ATTEST ALL DOCUMENTS NECESSARY TO EFFECT THE PURCHASE AUTHORIZED HEREIN. This ordinance authorized the City Manager to make an offer to acquire property located at 441 Richneck Road, for the Richneck Road Improvements, Phase II Project. 441 Richneck Road was owned by Ernestine E. Thompson, Trustee, with 3,169 square feet of take/easement, and an appraisal value of $10,970. The Richneck Road Improvements Phase II Project consisted of widening the roadway to 26 feet of asphalt pavement, with curb and gutter and sidewalk, between the Woodside Lane and the York County line. The scope of the project included drainage improvements to eliminate the roadside ditches and geometric alignment improvements to smooth roadway curvature. Right-of-way and easement acquisition was necessary to accomplish the street widening, realignment of roadway curves and incorporate roadside drainage features, and the storm drain outfall. Funding was available from previous appropriations within the Streets and Bridges category of the FY 2009 CIP, utilizing excess project appropriations. No new funding was required at this time. The City Manager recommended approval.
Motion to closure of the public hearing 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road Moved by McMillan, seconded by Scott.
Vote to closure of the public hearing 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road (Approved)
Motion to adoption of the ordinance 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road Moved by McMillan, seconded by Scott.
Vote to adoption of the ordinance 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road (Approved)
3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County
AN ORDINANCE TO AUTHORIZING AND DIRECTING CITY MANAGER TO EXECUTE AND CITY CLERK TO ATTEST ON BEHALF OF CITY OF NEWPORT NEWS A CONDITIONAL DEED OF VACATION OF INTEREST IN REAL PROPERTY AS DESCRIBED HEREIN TO THE DIGGES CO. AND C. LEWIS WALTRIP, II; AND THE CITY MANAGER TO TAKE SUCH FURTHER ACTION AS SHALL BE NECESSARY TO COMPLETE THE TRANSACTION. This ordinance vacated a portion of a waterline easement at 1554 Penniman Road, York County, Virginia, by quitclaim deed. The City had a waterline easement on the properties of The Digges Company and C. Lewis Waltrip, II, located on Penniman Road, that extended to Virginia Department of Transportation (VDOT) right-of-way. The proposed portion of the easement to be vacated by quitclaim deed enabled VDOT to widen the right-of-way at 1554 Penniman Road by ten feet. Notice of Public Hearing was advertised in the June 15, June 22, June 29, and July 6, 2009 editions of the Daily Press, on the proposed vacation of the portion of easement. The City Manager recommended approval.
Motion to closure of the public hearing 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County Moved by Vick, seconded by McMillan.
Vote to closure of the public hearing 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County (Approved)
Motion to adoption of the ordinance 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County Moved by Vick, seconded by Bateman.
Vote to adoption of the ordinance 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County (Approved)
4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST, ON BEHALF OF THE CITY OF NEWPORT NEWS, VIRGINIA, THAT CERTAIN LEASE BY AND BETWEEN THE CITY OF NEWPORT NEWS, VIRGINIA, AND FRATERNAL ORDER OF ORIOLES, NEST NO. 238, DATED THE 1ST DAY OF JULY, 2009. This ordinance authorized the City Manager to execute that certain lease between the City of Newport News and the Fraternal Order of Orioles, Nest No. 238. On March 7, 2008, the City acquired the property located at 501B Oyster Point Road. Since then, the Fraternal Order of Orioles continued occupancy of this property. Council was requested to approve a 7-month lease agreement, effective July 1, 2009, through January 31, 2010. This lease agreement provided the Fraternal Order of Orioles access to and use of the property to continue temporary operation of their organization and allowed adequate time to find another location to lease or purchase. Rent would be $2,000 per month, to be paid in monthly installments. A late payment penalty of 1% of the monthly rental amount, plus $50 for processing, would be charged upon failure of the Lessee to pay the monthly rental installment on or before the close of the 10th business day of each month. The City Manager recommended approval.
Motion to closure of the public hearing 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 Moved by Whitaker, seconded by Scott.
Vote to closure of the public hearing 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 (Approved)
Motion to adoption of the ordinance 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 Moved by McMillan, seconded by Vick.
Vote to adoption of the ordinance 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 (Approved)
D. Consent Agenda
1. Minutes of the Work Session of June 23, 2009
2. Minutes of the Regular Meeting of June 23, 2009
3. Resolution of Recognition: Grady M. Blaylock
A RESOLUTION OF RECOGNITION FOR GRADY M. BLAYLOCK. This resolution recognized Mr. Grady M. Blaylock, Chairman of the Board, and CEO of Equidata. Equidata, a nationwide credit reporting and collection company, headquartered in Newport News since 1905, celebrated 50 years in the credit industry. Grady M. Blaylock, who joined Equidata in 1974 as an Executive Vice-President, later served as President, and served as Chairman of the Board since 1989. Under his leadership, Equidata remained involved in the community, contributing at least 5% of its revenue back into the community. Mr. Blaylock served in the United States Air Force, as a police officer with the Cities of Warwick and Newport News, and was also the co-founder of the Peninsula Crime Line. City Council wished to acknowledge Mr. Grady M. Blaylock for his numerous contributions to the community and to the City of Newport News.
4. Resolution of Recognition: Florence Kingston
A RESOLUTION OF RECOGNTION FOR FLORENCE KINGSTON. This Resolution recognized Florence Kingston, Director of Development, for outstanding service. Florence Kingston worked with the Department of Development for 27 years, and served as Director since January 2003. She was instrumental in the economic development and growth of the City of Newport News, having secured $1.2 billion in investments, and the creation of almost 1,900 jobs. These successes were recognized across the country as unprecedented announcements during a recession. Southern Business and Development magazine identified Florence Kingston as one of the “Top 10 People Who Made a Difference” in 2008. City Council wished to acknowledge and express its appreciation to Mrs. Kingston for her outstanding service.
5. Resolution of Recognition: Reservoir Middle School Ecology Club
A RESOLUTION OF RECOGNITION FOR THE MEMBERS OF THE RESERVOIR MIDDLE SCHOOL ECOLOGY CLUB. This resolution recognized the Reservoir Middle School Ecology Club for its achievement in the Global Virtual Classroom Web Design Contest. The Reservoir Middle School Ecology Club consisted of sixth and seventh graders, who teamed with students from school in Florida and Russia, to design a website for an international contest that featured entries from approximately 2,100 students from 23 difference countries. The website contained an encyclopedia of plants and animals found in the areas surrounding the school. This entry earned them second place in the competition, winning a $1,500 prize. The Ecology Club students were assisted by Ms. Kate Chall, Advisor, and Mr. Mike McGee, Technology Curriculum Integration Specialist. City Council wished to acknowledge and congratulate the Reservoir Middle School Ecology Club for its accomplishment.
6. Ordinance Amending City Code, Chapter 2, Administration, §2-553.3: Methods of Procurement; Competitive Negotiation and §2-570-1, Contracting for Professional Services
AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, OF THE CODE OF THE CITY OF NEWPORT NEWS, VIRGINIA, ARTICLE XX., DEPARTMENT OF PURCHASING, DIVISION 1., GENERALLY, SECTION 2-553.3., METHODS OF PROCUREMENT AND DIVISION 3., COMPETITIVE NEGOTIATION, SECTION 2-570.1, CONTRACTING FOR PROFESSIONAL SERVICES. This ordinance allowed the Department of Purchasing to raise the threshold for formal action on procurement of professional services from $30,000 to $50,000 and allowed the City to renew contracts for multiple projects for up to four years. The General Assembly, in its 2009 Session, made two changes to the Virginia Public Procurement Act (VPPA). The first change raised the threshold for formal action on procurement of professional services from $30,000 to $50,000. The second allowed the City to renew contracts for multiple projects for up to four years. This allowed for more procurement to be handled at the informal level, which otherwise required a Request for Proposal (RFP) process. Currently, contracts may only be renewed for two years, and increasing the process to four years reduced the costs in reissuing new RFPs. This action allowed the continued practice of the Code, mirroring the VPPA. The City Manager recommended approval.
Motion to adoption of consent agenda D. Consent Agenda Moved by McMillan, seconded by Scott.
Vote to adoption of consent agenda D. Consent Agenda (Approved)
E. Other City Council Actions
1. Resolution Authorizing a Law Enforcement Mutual Aid Agreement
A RESOLUTION REQUESTING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST, ON BEHALF OF THE CITY OF NEWPORT NEWS, VIRGINIA, THAT CERTAIN LAW ENFORECEMENT MUTUAL AID AGREEMENT BY AND AMONG THE CITIES OF CHESAPEAKE, FRANKLIN, HAMPTON, NEWPORT NEWS, NORFOLK, POQUOSON, PORTSMOUTH, SUFFOLK, VIRGINIA BEACH, AND WILLIAMSBURG; THE COUNTY OF JAMES CITY, THE SHERIFFS OF THE COUNTIES OF ACCOMACK, GLOUCESTER, ISLE OF WIGHT, NORTHAMPTON AND YORK, AND THE TOWN OF SMITHFIELD, DATED THE 1ST DAY OF JUNE, 2009. This resolution authorized the execution of a law enforcement Mutual Aid Agreement among the Cities of Chesapeake, Franklin, Hampton, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, and Williamsburg, the County of James City, the Sheriffs of the Counties of Northampton, and York and the Town of Smithfield. The City of Newport News had been a party to a Mutual Aid Agreement for this area for over 20 years. The revised Agreement added the following jurisdictions and/or agencies: City of Franklin; City of Poquoson; Sheriff’s Departments for the Counties of Accomack, Gloucester, Isle and Wight and Northampton. The State Code of Virginia authorized local governments and Sheriffs to enter into reciprocal agreements for mutual aid, and cooperation in the furnishing of law enforcement services. No local funds were required. The City Manager recommended approval.
Motion to adoption of the resolution 1. Resolution Authorizing a Law Enforcement Mutual Aid Agreement Moved by Scott, seconded by McMillan.
Vote to adoption of the resolution 1. Resolution Authorizing a Law Enforcement Mutual Aid Agreement (Approved)
2. Ordinance Amending City Code, Chapter 2, Administration, Employee Benefits, §2-111: Leave Exchange
AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, OF THE CODE OF THE CITY OF NEWPORT NEWS, VIRGINIA, ARTICLE IV., EMPLOYEE BENEFITS, DIVISION 2., PAID PERSONAL LEAVE, SECTION 2-111, LEAVE EXCHANGE. This resolution amended Chapter 2, §2-111 (Leave Exchange) to eliminate the option to exchange paid personal leave (PPL) for contributions to ICMA Deferred Compensation Plan. The FY 2010 Operating Budget included funding for the option to exchange PPL for contributions to ICMA for one final year. The FY 2010 Budget Position Papers and employee communicated included notice that the funding of the option to exchange PPL for contributions would be eliminated in the FY 2011 Budget. The option would not be available for the Leave Exchange Program ending June 20, 2010. There was no monetary loss the employee. The employee would not lose the cash value of the PPL. The FY 2010 Operating Budget included funding for the Leave Exchange for the ICMA contribution for the program year ending June 20, 2009.
Motion to adoption of the ordinance 2. Ordinance Amending City Code, Chapter 2, Administration, Employee Benefits, §2-111: Leave Exchange Moved by McMillan, seconded by Whitaker.
Vote to adoption of the ordinance 2. Ordinance Amending City Code, Chapter 2, Administration, Employee Benefits, §2-111: Leave Exchange (Approved)
3. Resolution Appropriating Funds for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard
A RESOLUTION APPROPRIATING FUNDS FROM REVENUE FROM THE COMMONWEALTH – VIRGINIA DEPARTMENT OF TRANSPORTATION UPC #56788 DENBIGH/OLD DENBIGH BOULEVARD ($616,991.00) AND VDOT LOCAL GRANT MATCH ($8,979.00) TO VDOT – UPC #56788 DENBIGH/OLD DENBIGH BOULEVARD ($616,991.00) AND VDOT MATCH – DENBIGH/OLD DENBIGH BOULEVARD ($8,979.00). This resolution appropriated $625,970 for the Hazard Elimination and Safety Improvement Project – Denbigh Boulevard at Old Denbigh Boulevard. The City of Newport News, in conjunction with the Virginia Department of Transportation (VDOT), administered a Federal Hazard Elimination and Safety Improvement Project for the intersection of Denbigh Boulevard and Old Denbigh Boulevard. The project included the realignment of the intersection, installation of new signal equipment, emergency preemption, video detection, and drainage and sidewalk improvements. City Council previously approved funding for the preliminary engineering, the relocation of utilities, and the acquisition of right-of-way. This appropriation provided for the project’s funding through the completion of construction activities. All initial project construction costs were required to front-funded by the City, and at completion, the City would reimburse $616,991 from the Federal grant money and State urban allocations. The City’s cost for this project was $8,979, which would come from appropriations available from the VDOT Local Grant Match within the Streets and Bridges category of the CIP. The City Manager recommended approval.
Motion to adoption of the resolution 3. Resolution Appropriating Funds for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard Moved by Bateman, seconded by Vick.
Vote to adoption of the resolution 3. Resolution Appropriating Funds for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard (Approved)
4. Resolution Authorizing Agreement between the City and Virginia Department of Transportation for the Hazard Elimination and Safety
Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard
A RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST, ON BEH ALF OF THE CITY OF NEWPORT NEWS, VIRGINIA, THAT CERTAIN AGREEMENT FOR PROJECT CONSTRUCTION, OPERATION, AND MAINTENANCE BY AND BETWEEN THE CITY OF NEWPORT NEWS, VIRGINIA, AND THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION DATED THE 14THE DAY OF JULY, 2009, FOR THE DENBIGH BOULEVARD AND OLD DENBIGH BOULEVARD INTERSECTION IMPROVEMENTS. This resolution authorized the City Manager to execute an agreement between the City of Newport News and the Virginia Department of Transportation, for the Hazard Elimination and Safety Improvement Project – Denbigh Boulevard and Old Denbigh Boulevard at Old Denbigh Boulevard. This agreement was for a Federal Hazard Elimination and Safety Improvement Project that included project construction, operation and maintenance at the intersection of Denbigh Boulevard at Old Denbigh Boulevard. All initial project construction costs were to be front-funded by the City, and at completion, the City would reimburse $616,991 from the Federal grant money and State urban allocations. The City’s cost for this project was $8,979, which came from appropriations available for the VDOT Local Grant Match within the Streets and Bridges category of the CIP. The City Manager recommended approval.
Motion to adoption of the resolution 4. Resolution Authorizing Agreement between the City and Virginia Department of Transportation for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard Moved by McMillan, seconded by Bateman.
Vote to adoption of the resolution 4. Resolution Authorizing Agreement between the City and Virginia Department of Transportation for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard (Approved)
5. Award of Contract for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard
Award of contract for the Denbigh Boulevard at Old Denbigh Boulevard Hazard Elimination and Safety Improvement Project to Messer Contracting, Inc. Messer Contracting, Inc. was the lowest bidder at $518,590.38. Messer Contracting, Inc. had reportedly performed well on contracts with the Virginia Department of Transportation and other State agencies; and was recommended for award of this project. The City Manager recommended approval.
Motion to award a bid to 5. Award of Contract for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard Moved by McMillan, seconded by Bateman.
Vote to award a bid to 5. Award of Contract for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard (Approved)
F. Appropriations
1. Department of Human Services-FY 2009 Peninsula Partners in Prevention Grant - $22,178
A RESOLUTION APPROPRIATING FUNDS FROM FEDERAL REVENUE ($22,178.00) TO CONTRACTUAL SERVICES ($22,178.00). This resolution appropriated $22,178.00 of Federal Revenue from the Virginia Department of Health to the Department of Human Services’ Healthy Families Initiative. The Virginia Department of Health awarded the Department of Human Services’ Healthy Families Initiative a $22,178 Peninsula Partners in Prevention Grant. This award was a continuation of a prior grant. The purposed of the grant was to enhance efforts to prevent pregnancy in young, unmarried adults. No local funds were required. The City Manager recommended approval.
2. Department of Human Services-Virginia Family Violence Prevention Grant - $12,099
A RESOLUTION APPROPRIATING FUNDS FROM FEDERAL REVENUE ($12,099.00) TO VIRGINIA VIOLENCE PREVENTION PROGRAM ($12,099.00). This resolution appropriated $12,099.00 of Federal Revenue from the Virginia Department of Social Services to the Department of Human Services. The Virginia Department of Social Services awarded the Department of Human Services a $12,099 Virginia Family Violence Prevention Grant. This award was a continuation of a prior grant. The grant would be used to expand parenting classes to the parents of children with special needs and teenage parents. There was a 25% local match requirement, which would be met through in-kind contributions. The City Manager recommended approval.
3. Department of Human Services-Virginia Tobacco Settlement Foundation Grant - $24,184
A RESOLUTION FUNDS FROM STATE REVENUE ($24,184.00) TO VIRGINIA TOBACCO SETTLEMENT FOUNDATION ($24,184.00). This resolution appropriated $24,184.00 of Revenue from the Virginia Tobacco Settlement Foundation to the Department of Human Services. The purpose of this grant was to expand the Strengthening Families Program to parents of children ages 6 to 12 years old. This grant was awarded for one year. There was no local match required. The City Manager recommended approval.
4. Commonwealth's Attorney's Office-Project Safe Neighborhoods Grant - $135,837
A RESOLUTION APPROPRIATING FUNDS FROM FEDERAL REVENUE ($135,837.00) TO PROJECT SAFE NEIGHBORHOODS GRANT ($135,837.00). This resolution appropriated $135, 837.00 in Federal Revenue to the Commonwealth’s Attorney’s Office. These grant funds would be used to continue the support of personnel costs for a full-time Assistant Commonwealth’s Attorney position (salary and fringe benefits) for the period of January 1, 2009 through June 30, 2010. The Assistant Commonwealth’s Attorney would prosecute illegal weapons possession and usage cases. The grant was administered by the Virginia Association of Chiefs of Police. There were no local funds required. The City Manager recommended approval.
5. Adult Drug Court Program - FY 2010 Grant - $232,000
A RESOLUTION APPROPRIATING FUNDS FROM REVENUE FROM THE COMMONWEALTH ($232,000.00) TO NEWPORT NEWS ADULT DRUG COURT PROGRAM ($232,000.00). This resolution appropriated $232,000.00 of State Grant Revenue for the Newport News Adult Drug Court Program for Fiscal Year 2010. This grant program was administered by the Supreme Court of Virginia, which was established in October 1998 in response to the increasing number of adult offenders with substance abuse problems. The Drug Court was a post-plea program comprised of intensive outpatient substance abuse treatment in a highly structured and supervised environment. No local grant match was required. The City Manager recommended approval.
6. Department of Parks, Recreation & Tourism-CIP Request for Denbigh Early Childhood Center and Doris Miller Community Center - $223,000
A RESOLUTION APPROPRIATING FUNDS FROM FY 2009 BONDS AUTHORIZED AND ISSUED – PARKS & RECREATION ($223,000.00) TO DORIS MILLER COMMUNITY CENTER ($100,000.00) AND DENBIGH COMMUNITY CENTER ($123,000.00). This resolution appropriated $223,000.00 from the Parks and Recreation category in the FY 2009 Capital Improvements Plan (CIP) for recreational facilities. Repairs, in the amount of $100,000, to the Denbigh Community Center (also known as the Denbigh Early Childhood Center) was needed to allow the Department of Parks, Recreation and Tourism to expand programming in the areas of the facility that were previously utilized by the Newport News Public School System (NNPS). Funding, in the amount of $123,000, for the Doris Miller Community Center provided needed repairs to the basketball court’s playing surface, and provided for the replacement of aging furnishings and equipment. Funds for these repairs were available in the City’s FY 2009 CIP. The City’s FY 2009 Bond Authorization that allowed appropriations from the approved CIP was $30 million. Of this amount, $3,332,000 was designated for Parks and Recreation capital projects. Approval reduced the Bond Fund Authorization to $26,117.00. The available amount remaining in this category totaled $2,309,000. The City Manager recommended approval.
7. Information Technology Investment Fund for FY 2010 - $800,000
A RESOLUTION APPROPRIATING FUNDS FROM FY 2010 GENERAL FUND OPERATING BUDGET ($800,000.00) TO FY 2010 IT INVESTMENT FUND ($800,000.00). This resolution appropriated $800,000.00 from the Adopted FY 2010 General Fund Operating Budget to the City’s Information Technology (IT) Investment Fund. The Information Technology Investment Fund was established with City Council approval in June 2006, along with a procedure requiring City Council’s approval for funding for planned IT projects. These FY 2010 IT Investment Fund monies would be used to replace outdated computer equipment and software, and for new equipment purchases, as determined by the IT Steering Committee and the Director of Information Technology. Funding for was included in the Adopted FY 2010 General Fund Operating Budget. The City Manager recommended approval.
8. Office of the Court Appointed Special Advocate (CASA) - $18,792
A RESOLUTION APPROPRIATING FUNDS FROM CASA SUPPLEMENTAL FUNDING ($3,500.00) AND CASA DONATIONS ($15,292.00) TO CASA PROGRAM ($18,792.00). This resolution appropriated $18,792.00 of Supplemental Grant and Donation Funds to the Office of the Court Appointed Special Advocate (CASA). The CASA Program trained community volunteers to serve as advocates for children who had been found by the Juvenile and Domestic Relations Court to be abused and/or neglected, or who were at risk of being abused and/or neglected. These volunteers advocated for children’s placement in a safe, permanent and nurturing home. CASA received a $3,500 supplemental grant from the Department of Criminal Justice Services and $15,292 in donations. These funds enhanced volunteer coordination and training, supported the daily operations of the CASA Program, organized special activities for CASA children, and hosted fundraising events. No local funds were required. The City Manager recommended approval.
Motion to adoption of appropriation F. Appropriations Moved by Bateman, seconded by Scott.
Vote to adoption of appropriation F. Appropriations (Approved)
G. Citizen Comments on Matters Germane to the Business of City Council
Prscillia E. Burnett, 106 Tillerson Drive, NN, commented on write-in candidates on ballots.
Mr. Harold Cooke, 119 Lewis Drive, Seaford, VA, Master FF/Paramedic, commented on proposed changes to Retirement benefits. Asked that Council consider Police and fire are as important to the City as the military is to the country.
Stephen Pincus, 120 Leslie Lane, Yorktown, VA, addressed Council on the proposed changes to the Retirement benefits. He commented on the number of vacancies in the NNFD (loss of institutional knowledge), as apparatus being place out of service. Consider keeping rules in place for those vested; make changes with least impact, leave health benefits alone. Regarding overtime issue, count o/t that is mandatory, or cap it. Apparatus being placed out of practice on a daily basis, which causes a safety hazard.
Mikel Azeem, 2108 Jefferson Avenue, NN, addressed concerns which affect his business, i.e. Jefferson Avenue Corridor, such as MLK Plaza, which had not happened. Asked that part of appropriation be let go. Would like to bring economic development to the area. Have invested significant amount of $ into their business.
Carol Hogge, 3 Gay Drive, NN, addressed Council regarding the Deep Creek Pier. Replacement of the Deep Creek Pier.
Joan Minarik, 114 Linbrook Drive, commented on the 120 days until the end of the KWR. Opposes the KWR, which seems to cause harm than good. Commented on Waterworks who indicated they could not balance their budget without a rate increase. Inquired about the Redevelopment of the Southeast Community and being presented to the public.
Dr. Saundra Cherry, 646 30th Street, NN, Chair of Planning District 1 Task Force and the Downtown Merchants Association Chair. Position of both organizations for the MLK Plaza, who asked for 2 projects. CM presented another idea. Plaza at 25th & Jefferson and on Wickham, inquired who would write grants and decide how money would be spent. Asked that City begins first at MLK Plaza at 25th & Jefferson. Shamgar Principle - Start where you are. Use what you have. Do what you can do.
Mayor Frank mentioned he received a letter from Bernard Robinson regarding the MLK statute.
*H. New Business and Councilmember Comments
McMillan wished SEK Happy Birthday and Happy Anniversary.
SPS, commented on 15 year old Kimberly, flew from Compton, CA to Newport News on the weekend of the 4th of July - history was made. Tuskegee Airmen were aware. Hoped City could do something more to honor this young pilot.
August 7, Field of Friends at Thorncliff Boys & Girls Club, to distribute School Supplies. Contact North District Precinct.
Sheriff’s Department and Food Bank sponsoring Shred-It event at Denbigh & Jefferson. All proceeds will be donated to Foodbank
TLV, thanked CM and Planning District, EDA, for presentation at the Council work session.
PPW, commented on the Hilton Village 4th of July Parade. Attended E4 Environmental Award Ceremony at Deer Run.
Commended Warwick on the James Crime Watch group and their hard work to help put an end to crime. Challenged citizens to get active in their neighborhood crime watch associations.
HHB, cited CM and staff about presentation given in the SE Community. Instructed City Manager to look at entranceways near Oyster Point and I-64, and Exits 250 A and B.
Oyster Point Rd and 64 and Rt. 17 and 64 could look better. Perhaps the state could assist in this effort.
Mayor Frank commended staff on presentation of the Southeast Plan. Will be challenging to see it get done. Opportunity it provides is significant.
Re City Clerk’s evaluation, received unanimous support.
Adjourn
Jul 14, 2009 Regular City Council Meeting
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Presentations
There are no presentations scheduled. The business meeting will begin at 7:30 p.m.
Meeting Paused
Meeting Resumed
Call to Order
Roll call (7 Present, 0 Absent, 0 Excused)
A. Invocation
The invocation was rendered by Bishop Shelton Parker, St. James Miracle Temple.
B. Pledge of Allegiance to the Flag of the United States of America
The Pledge of Allegiance to the Flag of the United States of America was led by members of Boy Scout Troop 27 of Grace United Methodist Church.
C. Public Hearings
1. Resolution Adopting the Newport News Citywide Bus Shelter Plan
A RESOLUTION TO ADOPT THE CITYWIDE BUS SHELTER PLAN FOR THE CITY OF NEWPORT NEWS, VIRGINIA. This resolution adopted the Citywide Bus Shelter Plan as an element of the Framework for the Future. The Citywide Bus Shelter Plan, as recommended by the Framework for the Future, began after the Transportation Planning Organization (TPO) approved the reallocation of a Congestion Mitigation and Air Quality (CMAQ) federal grant from the Newport News “Jump Over Jeff” Project, to the Citywide Bus Shelter Program. The Planning Department and HRT staff prepared the Citywide Bus Shelter Plan which recommended using the reallocated monies to purchase modern bus shelters, of a standard design, for locations receiving a high number of passenger boardings. The reallocation provided $235,837 in existing federal funds. No local funds were required. The City Manager recommended approval.
Motion to closure of the public hearing 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan Moved by Whitaker, seconded by Vick.
Vote to closure of the public hearing 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan (Approved)
Motion to adoption of the resolution 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan Moved by Bateman, seconded by Whitaker.
Vote to adoption of the resolution 1. Resolution Adopting the Newport News Citywide Bus Shelter Plan (Approved)
2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO MAKE OFFERS TO PURCHASE CERTAIN REAL PROPERTY HEREINAFTER MORE PARTICULARLY DESCRIBED, SITUATE, LYING AND BEING IN THE CITY OF NEWPORT NEWS, VIRGINIA, FOR THE RICHNECK ROAD IMPROVEMENTS PROJECT, PHASE II, TO PROVIDE FUNDS FOR THESE PURPOSES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND THE CITY ClERK TO ATTEST ALL DOCUMENTS NECESSARY TO EFFECT THE PURCHASE AUTHORIZED HEREIN. This ordinance authorized the City Manager to make an offer to acquire property located at 441 Richneck Road, for the Richneck Road Improvements, Phase II Project. 441 Richneck Road was owned by Ernestine E. Thompson, Trustee, with 3,169 square feet of take/easement, and an appraisal value of $10,970. The Richneck Road Improvements Phase II Project consisted of widening the roadway to 26 feet of asphalt pavement, with curb and gutter and sidewalk, between the Woodside Lane and the York County line. The scope of the project included drainage improvements to eliminate the roadside ditches and geometric alignment improvements to smooth roadway curvature. Right-of-way and easement acquisition was necessary to accomplish the street widening, realignment of roadway curves and incorporate roadside drainage features, and the storm drain outfall. Funding was available from previous appropriations within the Streets and Bridges category of the FY 2009 CIP, utilizing excess project appropriations. No new funding was required at this time. The City Manager recommended approval.
Motion to closure of the public hearing 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road Moved by McMillan, seconded by Scott.
Vote to closure of the public hearing 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road (Approved)
Motion to adoption of the ordinance 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road Moved by McMillan, seconded by Scott.
Vote to adoption of the ordinance 2. Richneck Road Improvements, Phase II - Land Acquisition - 441 Richneck Road (Approved)
3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County
AN ORDINANCE TO AUTHORIZING AND DIRECTING CITY MANAGER TO EXECUTE AND CITY CLERK TO ATTEST ON BEHALF OF CITY OF NEWPORT NEWS A CONDITIONAL DEED OF VACATION OF INTEREST IN REAL PROPERTY AS DESCRIBED HEREIN TO THE DIGGES CO. AND C. LEWIS WALTRIP, II; AND THE CITY MANAGER TO TAKE SUCH FURTHER ACTION AS SHALL BE NECESSARY TO COMPLETE THE TRANSACTION. This ordinance vacated a portion of a waterline easement at 1554 Penniman Road, York County, Virginia, by quitclaim deed. The City had a waterline easement on the properties of The Digges Company and C. Lewis Waltrip, II, located on Penniman Road, that extended to Virginia Department of Transportation (VDOT) right-of-way. The proposed portion of the easement to be vacated by quitclaim deed enabled VDOT to widen the right-of-way at 1554 Penniman Road by ten feet. Notice of Public Hearing was advertised in the June 15, June 22, June 29, and July 6, 2009 editions of the Daily Press, on the proposed vacation of the portion of easement. The City Manager recommended approval.
Motion to closure of the public hearing 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County Moved by Vick, seconded by McMillan.
Vote to closure of the public hearing 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County (Approved)
Motion to adoption of the ordinance 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County Moved by Vick, seconded by Bateman.
Vote to adoption of the ordinance 3. Ordinance Vacating a Portion of Waterline Easement by Quitclaim Deed - 1554 Penniman Road, in York County (Approved)
4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238
AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST, ON BEHALF OF THE CITY OF NEWPORT NEWS, VIRGINIA, THAT CERTAIN LEASE BY AND BETWEEN THE CITY OF NEWPORT NEWS, VIRGINIA, AND FRATERNAL ORDER OF ORIOLES, NEST NO. 238, DATED THE 1ST DAY OF JULY, 2009. This ordinance authorized the City Manager to execute that certain lease between the City of Newport News and the Fraternal Order of Orioles, Nest No. 238. On March 7, 2008, the City acquired the property located at 501B Oyster Point Road. Since then, the Fraternal Order of Orioles continued occupancy of this property. Council was requested to approve a 7-month lease agreement, effective July 1, 2009, through January 31, 2010. This lease agreement provided the Fraternal Order of Orioles access to and use of the property to continue temporary operation of their organization and allowed adequate time to find another location to lease or purchase. Rent would be $2,000 per month, to be paid in monthly installments. A late payment penalty of 1% of the monthly rental amount, plus $50 for processing, would be charged upon failure of the Lessee to pay the monthly rental installment on or before the close of the 10th business day of each month. The City Manager recommended approval.
Motion to closure of the public hearing 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 Moved by Whitaker, seconded by Scott.
Vote to closure of the public hearing 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 (Approved)
Motion to adoption of the ordinance 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 Moved by McMillan, seconded by Vick.
Vote to adoption of the ordinance 4. Lease of 501B Oyster Point Road to Fraternal Order of Orioles, Nest No. 238 (Approved)
D. Consent Agenda
1. Minutes of the Work Session of June 23, 2009
2. Minutes of the Regular Meeting of June 23, 2009
3. Resolution of Recognition: Grady M. Blaylock
A RESOLUTION OF RECOGNITION FOR GRADY M. BLAYLOCK. This resolution recognized Mr. Grady M. Blaylock, Chairman of the Board, and CEO of Equidata. Equidata, a nationwide credit reporting and collection company, headquartered in Newport News since 1905, celebrated 50 years in the credit industry. Grady M. Blaylock, who joined Equidata in 1974 as an Executive Vice-President, later served as President, and served as Chairman of the Board since 1989. Under his leadership, Equidata remained involved in the community, contributing at least 5% of its revenue back into the community. Mr. Blaylock served in the United States Air Force, as a police officer with the Cities of Warwick and Newport News, and was also the co-founder of the Peninsula Crime Line. City Council wished to acknowledge Mr. Grady M. Blaylock for his numerous contributions to the community and to the City of Newport News.
4. Resolution of Recognition: Florence Kingston
A RESOLUTION OF RECOGNTION FOR FLORENCE KINGSTON. This Resolution recognized Florence Kingston, Director of Development, for outstanding service. Florence Kingston worked with the Department of Development for 27 years, and served as Director since January 2003. She was instrumental in the economic development and growth of the City of Newport News, having secured $1.2 billion in investments, and the creation of almost 1,900 jobs. These successes were recognized across the country as unprecedented announcements during a recession. Southern Business and Development magazine identified Florence Kingston as one of the “Top 10 People Who Made a Difference” in 2008. City Council wished to acknowledge and express its appreciation to Mrs. Kingston for her outstanding service.
5. Resolution of Recognition: Reservoir Middle School Ecology Club
A RESOLUTION OF RECOGNITION FOR THE MEMBERS OF THE RESERVOIR MIDDLE SCHOOL ECOLOGY CLUB. This resolution recognized the Reservoir Middle School Ecology Club for its achievement in the Global Virtual Classroom Web Design Contest. The Reservoir Middle School Ecology Club consisted of sixth and seventh graders, who teamed with students from school in Florida and Russia, to design a website for an international contest that featured entries from approximately 2,100 students from 23 difference countries. The website contained an encyclopedia of plants and animals found in the areas surrounding the school. This entry earned them second place in the competition, winning a $1,500 prize. The Ecology Club students were assisted by Ms. Kate Chall, Advisor, and Mr. Mike McGee, Technology Curriculum Integration Specialist. City Council wished to acknowledge and congratulate the Reservoir Middle School Ecology Club for its accomplishment.
6. Ordinance Amending City Code, Chapter 2, Administration, §2-553.3: Methods of Procurement; Competitive Negotiation and §2-570-1, Contracting for Professional Services
AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, OF THE CODE OF THE CITY OF NEWPORT NEWS, VIRGINIA, ARTICLE XX., DEPARTMENT OF PURCHASING, DIVISION 1., GENERALLY, SECTION 2-553.3., METHODS OF PROCUREMENT AND DIVISION 3., COMPETITIVE NEGOTIATION, SECTION 2-570.1, CONTRACTING FOR PROFESSIONAL SERVICES. This ordinance allowed the Department of Purchasing to raise the threshold for formal action on procurement of professional services from $30,000 to $50,000 and allowed the City to renew contracts for multiple projects for up to four years. The General Assembly, in its 2009 Session, made two changes to the Virginia Public Procurement Act (VPPA). The first change raised the threshold for formal action on procurement of professional services from $30,000 to $50,000. The second allowed the City to renew contracts for multiple projects for up to four years. This allowed for more procurement to be handled at the informal level, which otherwise required a Request for Proposal (RFP) process. Currently, contracts may only be renewed for two years, and increasing the process to four years reduced the costs in reissuing new RFPs. This action allowed the continued practice of the Code, mirroring the VPPA. The City Manager recommended approval.
Motion to adoption of consent agenda D. Consent Agenda Moved by McMillan, seconded by Scott.
Vote to adoption of consent agenda D. Consent Agenda (Approved)
E. Other City Council Actions
1. Resolution Authorizing a Law Enforcement Mutual Aid Agreement
A RESOLUTION REQUESTING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST, ON BEHALF OF THE CITY OF NEWPORT NEWS, VIRGINIA, THAT CERTAIN LAW ENFORECEMENT MUTUAL AID AGREEMENT BY AND AMONG THE CITIES OF CHESAPEAKE, FRANKLIN, HAMPTON, NEWPORT NEWS, NORFOLK, POQUOSON, PORTSMOUTH, SUFFOLK, VIRGINIA BEACH, AND WILLIAMSBURG; THE COUNTY OF JAMES CITY, THE SHERIFFS OF THE COUNTIES OF ACCOMACK, GLOUCESTER, ISLE OF WIGHT, NORTHAMPTON AND YORK, AND THE TOWN OF SMITHFIELD, DATED THE 1ST DAY OF JUNE, 2009. This resolution authorized the execution of a law enforcement Mutual Aid Agreement among the Cities of Chesapeake, Franklin, Hampton, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, and Williamsburg, the County of James City, the Sheriffs of the Counties of Northampton, and York and the Town of Smithfield. The City of Newport News had been a party to a Mutual Aid Agreement for this area for over 20 years. The revised Agreement added the following jurisdictions and/or agencies: City of Franklin; City of Poquoson; Sheriff’s Departments for the Counties of Accomack, Gloucester, Isle and Wight and Northampton. The State Code of Virginia authorized local governments and Sheriffs to enter into reciprocal agreements for mutual aid, and cooperation in the furnishing of law enforcement services. No local funds were required. The City Manager recommended approval.
Motion to adoption of the resolution 1. Resolution Authorizing a Law Enforcement Mutual Aid Agreement Moved by Scott, seconded by McMillan.
Vote to adoption of the resolution 1. Resolution Authorizing a Law Enforcement Mutual Aid Agreement (Approved)
2. Ordinance Amending City Code, Chapter 2, Administration, Employee Benefits, §2-111: Leave Exchange
AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 2, ADMINISTRATION, OF THE CODE OF THE CITY OF NEWPORT NEWS, VIRGINIA, ARTICLE IV., EMPLOYEE BENEFITS, DIVISION 2., PAID PERSONAL LEAVE, SECTION 2-111, LEAVE EXCHANGE. This resolution amended Chapter 2, §2-111 (Leave Exchange) to eliminate the option to exchange paid personal leave (PPL) for contributions to ICMA Deferred Compensation Plan. The FY 2010 Operating Budget included funding for the option to exchange PPL for contributions to ICMA for one final year. The FY 2010 Budget Position Papers and employee communicated included notice that the funding of the option to exchange PPL for contributions would be eliminated in the FY 2011 Budget. The option would not be available for the Leave Exchange Program ending June 20, 2010. There was no monetary loss the employee. The employee would not lose the cash value of the PPL. The FY 2010 Operating Budget included funding for the Leave Exchange for the ICMA contribution for the program year ending June 20, 2009.
Motion to adoption of the ordinance 2. Ordinance Amending City Code, Chapter 2, Administration, Employee Benefits, §2-111: Leave Exchange Moved by McMillan, seconded by Whitaker.
Vote to adoption of the ordinance 2. Ordinance Amending City Code, Chapter 2, Administration, Employee Benefits, §2-111: Leave Exchange (Approved)
3. Resolution Appropriating Funds for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard
A RESOLUTION APPROPRIATING FUNDS FROM REVENUE FROM THE COMMONWEALTH – VIRGINIA DEPARTMENT OF TRANSPORTATION UPC #56788 DENBIGH/OLD DENBIGH BOULEVARD ($616,991.00) AND VDOT LOCAL GRANT MATCH ($8,979.00) TO VDOT – UPC #56788 DENBIGH/OLD DENBIGH BOULEVARD ($616,991.00) AND VDOT MATCH – DENBIGH/OLD DENBIGH BOULEVARD ($8,979.00). This resolution appropriated $625,970 for the Hazard Elimination and Safety Improvement Project – Denbigh Boulevard at Old Denbigh Boulevard. The City of Newport News, in conjunction with the Virginia Department of Transportation (VDOT), administered a Federal Hazard Elimination and Safety Improvement Project for the intersection of Denbigh Boulevard and Old Denbigh Boulevard. The project included the realignment of the intersection, installation of new signal equipment, emergency preemption, video detection, and drainage and sidewalk improvements. City Council previously approved funding for the preliminary engineering, the relocation of utilities, and the acquisition of right-of-way. This appropriation provided for the project’s funding through the completion of construction activities. All initial project construction costs were required to front-funded by the City, and at completion, the City would reimburse $616,991 from the Federal grant money and State urban allocations. The City’s cost for this project was $8,979, which would come from appropriations available from the VDOT Local Grant Match within the Streets and Bridges category of the CIP. The City Manager recommended approval.
Motion to adoption of the resolution 3. Resolution Appropriating Funds for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard Moved by Bateman, seconded by Vick.
Vote to adoption of the resolution 3. Resolution Appropriating Funds for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard (Approved)
4. Resolution Authorizing Agreement between the City and Virginia Department of Transportation for the Hazard Elimination and Safety
Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard
A RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST, ON BEH ALF OF THE CITY OF NEWPORT NEWS, VIRGINIA, THAT CERTAIN AGREEMENT FOR PROJECT CONSTRUCTION, OPERATION, AND MAINTENANCE BY AND BETWEEN THE CITY OF NEWPORT NEWS, VIRGINIA, AND THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION DATED THE 14THE DAY OF JULY, 2009, FOR THE DENBIGH BOULEVARD AND OLD DENBIGH BOULEVARD INTERSECTION IMPROVEMENTS. This resolution authorized the City Manager to execute an agreement between the City of Newport News and the Virginia Department of Transportation, for the Hazard Elimination and Safety Improvement Project – Denbigh Boulevard and Old Denbigh Boulevard at Old Denbigh Boulevard. This agreement was for a Federal Hazard Elimination and Safety Improvement Project that included project construction, operation and maintenance at the intersection of Denbigh Boulevard at Old Denbigh Boulevard. All initial project construction costs were to be front-funded by the City, and at completion, the City would reimburse $616,991 from the Federal grant money and State urban allocations. The City’s cost for this project was $8,979, which came from appropriations available for the VDOT Local Grant Match within the Streets and Bridges category of the CIP. The City Manager recommended approval.
Motion to adoption of the resolution 4. Resolution Authorizing Agreement between the City and Virginia Department of Transportation for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard Moved by McMillan, seconded by Bateman.
Vote to adoption of the resolution 4. Resolution Authorizing Agreement between the City and Virginia Department of Transportation for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard (Approved)
5. Award of Contract for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard
Award of contract for the Denbigh Boulevard at Old Denbigh Boulevard Hazard Elimination and Safety Improvement Project to Messer Contracting, Inc. Messer Contracting, Inc. was the lowest bidder at $518,590.38. Messer Contracting, Inc. had reportedly performed well on contracts with the Virginia Department of Transportation and other State agencies; and was recommended for award of this project. The City Manager recommended approval.
Motion to award a bid to 5. Award of Contract for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard Moved by McMillan, seconded by Bateman.
Vote to award a bid to 5. Award of Contract for the Hazard Elimination and Safety Improvement Project - Denbigh Boulevard at Old Denbigh Boulevard (Approved)
F. Appropriations
1. Department of Human Services-FY 2009 Peninsula Partners in Prevention Grant - $22,178
A RESOLUTION APPROPRIATING FUNDS FROM FEDERAL REVENUE ($22,178.00) TO CONTRACTUAL SERVICES ($22,178.00). This resolution appropriated $22,178.00 of Federal Revenue from the Virginia Department of Health to the Department of Human Services’ Healthy Families Initiative. The Virginia Department of Health awarded the Department of Human Services’ Healthy Families Initiative a $22,178 Peninsula Partners in Prevention Grant. This award was a continuation of a prior grant. The purposed of the grant was to enhance efforts to prevent pregnancy in young, unmarried adults. No local funds were required. The City Manager recommended approval.
2. Department of Human Services-Virginia Family Violence Prevention Grant - $12,099
A RESOLUTION APPROPRIATING FUNDS FROM FEDERAL REVENUE ($12,099.00) TO VIRGINIA VIOLENCE PREVENTION PROGRAM ($12,099.00). This resolution appropriated $12,099.00 of Federal Revenue from the Virginia Department of Social Services to the Department of Human Services. The Virginia Department of Social Services awarded the Department of Human Services a $12,099 Virginia Family Violence Prevention Grant. This award was a continuation of a prior grant. The grant would be used to expand parenting classes to the parents of children with special needs and teenage parents. There was a 25% local match requirement, which would be met through in-kind contributions. The City Manager recommended approval.
3. Department of Human Services-Virginia Tobacco Settlement Foundation Grant - $24,184
A RESOLUTION FUNDS FROM STATE REVENUE ($24,184.00) TO VIRGINIA TOBACCO SETTLEMENT FOUNDATION ($24,184.00). This resolution appropriated $24,184.00 of Revenue from the Virginia Tobacco Settlement Foundation to the Department of Human Services. The purpose of this grant was to expand the Strengthening Families Program to parents of children ages 6 to 12 years old. This grant was awarded for one year. There was no local match required. The City Manager recommended approval.
4. Commonwealth's Attorney's Office-Project Safe Neighborhoods Grant - $135,837
A RESOLUTION APPROPRIATING FUNDS FROM FEDERAL REVENUE ($135,837.00) TO PROJECT SAFE NEIGHBORHOODS GRANT ($135,837.00). This resolution appropriated $135, 837.00 in Federal Revenue to the Commonwealth’s Attorney’s Office. These grant funds would be used to continue the support of personnel costs for a full-time Assistant Commonwealth’s Attorney position (salary and fringe benefits) for the period of January 1, 2009 through June 30, 2010. The Assistant Commonwealth’s Attorney would prosecute illegal weapons possession and usage cases. The grant was administered by the Virginia Association of Chiefs of Police. There were no local funds required. The City Manager recommended approval.
5. Adult Drug Court Program - FY 2010 Grant - $232,000
A RESOLUTION APPROPRIATING FUNDS FROM REVENUE FROM THE COMMONWEALTH ($232,000.00) TO NEWPORT NEWS ADULT DRUG COURT PROGRAM ($232,000.00). This resolution appropriated $232,000.00 of State Grant Revenue for the Newport News Adult Drug Court Program for Fiscal Year 2010. This grant program was administered by the Supreme Court of Virginia, which was established in October 1998 in response to the increasing number of adult offenders with substance abuse problems. The Drug Court was a post-plea program comprised of intensive outpatient substance abuse treatment in a highly structured and supervised environment. No local grant match was required. The City Manager recommended approval.
6. Department of Parks, Recreation & Tourism-CIP Request for Denbigh Early Childhood Center and Doris Miller Community Center - $223,000
A RESOLUTION APPROPRIATING FUNDS FROM FY 2009 BONDS AUTHORIZED AND ISSUED – PARKS & RECREATION ($223,000.00) TO DORIS MILLER COMMUNITY CENTER ($100,000.00) AND DENBIGH COMMUNITY CENTER ($123,000.00). This resolution appropriated $223,000.00 from the Parks and Recreation category in the FY 2009 Capital Improvements Plan (CIP) for recreational facilities. Repairs, in the amount of $100,000, to the Denbigh Community Center (also known as the Denbigh Early Childhood Center) was needed to allow the Department of Parks, Recreation and Tourism to expand programming in the areas of the facility that were previously utilized by the Newport News Public School System (NNPS). Funding, in the amount of $123,000, for the Doris Miller Community Center provided needed repairs to the basketball court’s playing surface, and provided for the replacement of aging furnishings and equipment. Funds for these repairs were available in the City’s FY 2009 CIP. The City’s FY 2009 Bond Authorization that allowed appropriations from the approved CIP was $30 million. Of this amount, $3,332,000 was designated for Parks and Recreation capital projects. Approval reduced the Bond Fund Authorization to $26,117.00. The available amount remaining in this category totaled $2,309,000. The City Manager recommended approval.
7. Information Technology Investment Fund for FY 2010 - $800,000
A RESOLUTION APPROPRIATING FUNDS FROM FY 2010 GENERAL FUND OPERATING BUDGET ($800,000.00) TO FY 2010 IT INVESTMENT FUND ($800,000.00). This resolution appropriated $800,000.00 from the Adopted FY 2010 General Fund Operating Budget to the City’s Information Technology (IT) Investment Fund. The Information Technology Investment Fund was established with City Council approval in June 2006, along with a procedure requiring City Council’s approval for funding for planned IT projects. These FY 2010 IT Investment Fund monies would be used to replace outdated computer equipment and software, and for new equipment purchases, as determined by the IT Steering Committee and the Director of Information Technology. Funding for was included in the Adopted FY 2010 General Fund Operating Budget. The City Manager recommended approval.
8. Office of the Court Appointed Special Advocate (CASA) - $18,792
A RESOLUTION APPROPRIATING FUNDS FROM CASA SUPPLEMENTAL FUNDING ($3,500.00) AND CASA DONATIONS ($15,292.00) TO CASA PROGRAM ($18,792.00). This resolution appropriated $18,792.00 of Supplemental Grant and Donation Funds to the Office of the Court Appointed Special Advocate (CASA). The CASA Program trained community volunteers to serve as advocates for children who had been found by the Juvenile and Domestic Relations Court to be abused and/or neglected, or who were at risk of being abused and/or neglected. These volunteers advocated for children’s placement in a safe, permanent and nurturing home. CASA received a $3,500 supplemental grant from the Department of Criminal Justice Services and $15,292 in donations. These funds enhanced volunteer coordination and training, supported the daily operations of the CASA Program, organized special activities for CASA children, and hosted fundraising events. No local funds were required. The City Manager recommended approval.
Motion to adoption of appropriation F. Appropriations Moved by Bateman, seconded by Scott.
Vote to adoption of appropriation F. Appropriations (Approved)
G. Citizen Comments on Matters Germane to the Business of City Council
Prscillia E. Burnett, 106 Tillerson Drive, NN, commented on write-in candidates on ballots.
Mr. Harold Cooke, 119 Lewis Drive, Seaford, VA, Master FF/Paramedic, commented on proposed changes to Retirement benefits. Asked that Council consider Police and fire are as important to the City as the military is to the country.
Stephen Pincus, 120 Leslie Lane, Yorktown, VA, addressed Council on the proposed changes to the Retirement benefits. He commented on the number of vacancies in the NNFD (loss of institutional knowledge), as apparatus being place out of service. Consider keeping rules in place for those vested; make changes with least impact, leave health benefits alone. Regarding overtime issue, count o/t that is mandatory, or cap it. Apparatus being placed out of practice on a daily basis, which causes a safety hazard.
Mikel Azeem, 2108 Jefferson Avenue, NN, addressed concerns which affect his business, i.e. Jefferson Avenue Corridor, such as MLK Plaza, which had not happened. Asked that part of appropriation be let go. Would like to bring economic development to the area. Have invested significant amount of $ into their business.
Carol Hogge, 3 Gay Drive, NN, addressed Council regarding the Deep Creek Pier. Replacement of the Deep Creek Pier.
Joan Minarik, 114 Linbrook Drive, commented on the 120 days until the end of the KWR. Opposes the KWR, which seems to cause harm than good. Commented on Waterworks who indicated they could not balance their budget without a rate increase. Inquired about the Redevelopment of the Southeast Community and being presented to the public.
Dr. Saundra Cherry, 646 30th Street, NN, Chair of Planning District 1 Task Force and the Downtown Merchants Association Chair. Position of both organizations for the MLK Plaza, who asked for 2 projects. CM presented another idea. Plaza at 25th & Jefferson and on Wickham, inquired who would write grants and decide how money would be spent. Asked that City begins first at MLK Plaza at 25th & Jefferson. Shamgar Principle - Start where you are. Use what you have. Do what you can do.
Mayor Frank mentioned he received a letter from Bernard Robinson regarding the MLK statute.
*H. New Business and Councilmember Comments
McMillan wished SEK Happy Birthday and Happy Anniversary.
SPS, commented on 15 year old Kimberly, flew from Compton, CA to Newport News on the weekend of the 4th of July - history was made. Tuskegee Airmen were aware. Hoped City could do something more to honor this young pilot.
August 7, Field of Friends at Thorncliff Boys & Girls Club, to distribute School Supplies. Contact North District Precinct.
Sheriff’s Department and Food Bank sponsoring Shred-It event at Denbigh & Jefferson. All proceeds will be donated to Foodbank
TLV, thanked CM and Planning District, EDA, for presentation at the Council work session.
PPW, commented on the Hilton Village 4th of July Parade. Attended E4 Environmental Award Ceremony at Deer Run.
Commended Warwick on the James Crime Watch group and their hard work to help put an end to crime. Challenged citizens to get active in their neighborhood crime watch associations.
HHB, cited CM and staff about presentation given in the SE Community. Instructed City Manager to look at entranceways near Oyster Point and I-64, and Exits 250 A and B.
Oyster Point Rd and 64 and Rt. 17 and 64 could look better. Perhaps the state could assist in this effort.
Mayor Frank commended staff on presentation of the Southeast Plan. Will be challenging to see it get done. Opportunity it provides is significant.
Re City Clerk’s evaluation, received unanimous support.
Adjourn
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